School Secretary

  • Posted Date: Jun 3, 2020
  • 3269 Atlantic Avenue, Brooklyn, New York United States

Job Details

School Name: P.S. 938

District: 19

School Site: K667- 3269 Atlantic Avenue, Brooklyn NY, 11208

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School Secretary


At P.S. 938 we prepare all scholars for success by providing an innovative, STEM-focused learning environment that deeply engages students in relevant experiences that foster a love of education. At P.S.938 we understand and fully embrace the ideas that student “success” requires the articulation of learning and student performance based upon a strong and positive relationship between students and teachers (academics and school culture) and the realization by each student that they are unique and special.

At the center of all we do are our core values woven into the fabric of our school life. Our core values are curiosity, joy and voice. These values guide our decision making and help ensure that all aspects of our school are in alignment with maintaining a positive and strong school culture.

  • Curiosity- We ask questions about the world around us.
  • Joy- We enjoy learning because learning is how we grow.
  • Voice- We express ourselves clearly and are empowered to use our voice to create a community of kindness, positivity, and respect.

    A 5-day summer planning institute will offer an essential opportunity for staff to be involved in developing the school’s culture and instructional program. Because we believe that all staff members play an important role in the education of our students, the school will offer opportunities for secretaries to support and participate in activities such as:

  • In-house school committees and/or special programs

Advance notice of dates will be supplied, and those who participate will be compensated according to the terms of the UFT contract. Staff participation in these activities is voluntary, although strongly encouraged, as they are very important to the development of the school.


Possession of regular New York City School Secretary License, with satisfactory ratings and attendance


Because roles in small schools are varied and complex, serious consideration will be given to applicants who demonstrate in their resume and cover letter experience and/or willingness to commit to the school’s mission and core beliefs and to become involved in these essential aspects:

  • Performing School Secretary tasks in support of the learning community and focus of the school.
  • Assisting Principal with clerical tasks such as updating calendar, making appointments, sending and receiving correspondence.
  • Performing all functions of human services support, as they pertain to the role of school secretary, including payroll and employment processing.
  • Performing all functions of pupil enrollment services, including but not limited to registration, transfers, maintaining required documentation of all enrolled students.
  • Performing pupil accounting, payroll, purchasing and supply duties using DOE systems and Microsoft applications.
  • Collaborating with school aides on office responsibilities.
  • Engaging and interacting with staff, parents, students, and the school community in a positive manner.


The successful candidate will demonstrate:

  • Willingness to carry out the below duties and responsibilities:
    • Strong organizational skills to maintain payroll, purchasing and inventory records.
    • Ability to efficiently use FAMIS, Fastrack, ATS, EIS and other DOE purchasing protocols.
    • Ability and/or willingness to utilize office equipment and software such as Microsoft Office Suite (Word, Excel, Internet Explorer, Outlook) and Google Apps
    • Ability to perform general office management tasks.
    • Ability to process school-wide payroll.
    • Ability to maintain student records and schedules and coordinate all purchases of textbooks, equipment, and supplies.
    • Knowledge of the DOE policies regarding student and employee records.
    • Ability to work in a fast-paced, multifaceted new school environment, including the ability to multi-task.
    • Willingness to learn new skills and participate in professional development activities.

In addition to the cover letter, resume, and interview, applicants must present three references including, if possible, one from a current supervisor. Other references might include a colleague with whom the applicant has collaborated, and/or a professional organization or staff development representative.


As per Collective Bargaining Agreement

An Equal Opportunity Employer M/F/D

It is the policy of the Department of Education of the City of New York to provide equal employment opportunities without regard to actual or perceived race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, unemployment status, caregiver status, consumer credit history, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. For more information, please refer to the DOE Non-Discrimination Policy.

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